Privacy Policy

Effective Date:  January 1, 2026

​

Monument Title Group, LLC (“Company,” “we,” “our,” or “us”) is a commercial real estate title insurance and escrow company providing services in Maryland and Virginia. We are committed to safeguarding the confidentiality and security of nonpublic personal and business-related information entrusted to us in connection with commercial real estate transactions.

 

This Privacy Policy explains how we collect, use, disclose, and protect information in accordance with applicable federal and state law, including the Gramm-Leach-Bliley Act (“GLBA”).

 

Information We Collect

 

In connection with commercial real estate transactions, we may collect nonpublic personal information and business-related information from the following sources:

• Information provided by clients and other transaction parties
• Information from lenders, attorneys, brokers, and title insurance underwriters
• Public records, including land records, tax records, UCC filings, and court records
• Third parties used to verify identity, authority, or transaction details

 

Information collected may include:

• Names, business addresses, email addresses, and telephone numbers
• Business entity information, ownership details, and authorized signatories
• Tax identification numbers or Social Security numbers (where required)
• Banking and wire transfer information
• Loan, acquisition, disposition, leasing, or refinancing details

 

How We Use Information

 

We use collected information solely for legitimate business purposes, including to:

• Provide commercial title insurance, escrow, and settlement services
• Facilitate closings, disbursements, and document recording
• Issue title commitments, policies, and endorsements
• Comply with underwriting, regulatory, and legal requirements
• Detect, prevent, and mitigate fraud or unauthorized transactions

 

Disclosure of Information

We do not sell nonpublic personal information.

 

We may disclose information as permitted or required by law, including to:

• Title insurance underwriters
• Lenders, borrowers, purchasers, sellers, and their legal counsel
• Financial institutions involved in escrow and disbursement
• Government agencies, regulators, or courts
• Third-party service providers assisting with business operations, subject to confidentiality obligations

Disclosures are limited to information reasonably necessary for the transaction or compliance purpose.

 

Information Security

 

We maintain reasonable administrative, technical, and physical safeguards designed to protect nonpublic information from unauthorized access, disclosure, misuse, or destruction. These safeguards may include:

• Restricted access to sensitive data
• Secure electronic systems and encrypted communications where appropriate
• Employee training on privacy and data protection
• Oversight of third-party service providers

 

Record Retention

 

We retain information for as long as reasonably necessary to:

• Complete commercial transactions
• Satisfy legal, regulatory, underwriting, and insurance requirements
• Address audits, disputes, or claims

 

Records are disposed of securely when no longer required.

​

Privacy Rights and Opt-Out

​

Because we share nonpublic personal information only as permitted by law and solely in connection with commercial real estate transactions, individuals do not have opt-out rights under the Gramm-Leach-Bliley Act.

 

Nothing in this Privacy Policy creates rights beyond those provided by applicable law.

 

Wire Fraud and Cybersecurity Notice

 

Commercial real estate transactions are frequent targets of wire fraud and other cyber-related crimes.

 

We do not change wire instructions by email.
 

Any request to change wiring or payment instructions should be independently verified using known contact information before funds are transmitted.

 

Changes to This Privacy Policy

 

We may update this Privacy Policy from time to time. Any changes will be posted on our website with an updated effective date.

 

Contact Information

 

If you have questions regarding this Privacy Policy or our information practices, please contact:

 

Monument Title Group, LLC

2391 Brandermill Boulevard, Suite 300

Gambrills, Maryland 21054
Phone: 410.699.9995
Email: info@monumenttitlegroup.com